The holiday season brings people together for meals, parties, and joyful moments. While we all want our guests to feel relaxed and at ease, hosting a truly inclusive event requires a bit of extra thought and preparation. Simple adjustments can make a big difference, especially for those with sensory sensitivities, allergies, and other unique needs. Whether your guests are traveling across the globe or just across town, here are some tips to help you create a welcoming, accessible holiday gathering that everyone can enjoy.
Check on Dietary Needs and Food Allergies
Before planning your menu, ask guests about any dietary restrictions or allergies. Vegan, gluten-free, dairy-free, and nut-free options are common needs. Clearly label all dishes with a list of all ingredients to ensure that guests can easily identify safe options. This extra step is crucial for avoiding allergens and accommodating other dietary preferences.
Consider setting up a separate table for special dietary needs to avoid cross-contamination and confusion.
Dietary Accommodation Resources:
Limit Strong Scents and Avoid Candles
Scented candles, air fresheners, and even some holiday foods with strong aromas can trigger symptoms such as allergies, asthma, or sensitivities for some guests. Instead, keep the air fresh by opening a window slightly for ventilation or using an air purifier.
For ambiance, opt for unscented candles or battery-operated LED candles to create a cozy glow without overwhelming scents.
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Use Soft Lighting and Avoid Flashing Lights
Twinkling lights and bright holiday displays are festive but can be problematic for guests with sensory sensitivities, migraines, or epilepsy. Stick to warm, steady lights to create a relaxing atmosphere.
Dimmable or softer lighting is ideal, especially in dining and seating areas, to avoid overstimulation.
Keep the Volume Down
Background music can enhance the holiday spirit, but keep it at a low volume to accommodate guests with sensory processing issues. Consider creating a relaxing, instrumental playlist that doesn’t compete with conversation.
Create a Quiet Space
Designate a quiet room or area where guests can retreat if they feel overstimulated or need a break. A spare room or cozy corner with blankets can provide a calming space. If considering an outdoor area, ensure it’s suitable for the weather—this option works best in warmer climates.
Offer Flexible Timing
Not everyone can arrive or stay on a strict schedule. Be understanding if some guests need to come late, leave early, or take breaks throughout the gathering.
Provide Snacks for Flexible Eating Schedules
Some guests may need to eat at times other than when the big meal is served. Provide light snacks such as crackers, vegetables, and dips such as hummus or yogurt-based dips to ensure everyone can maintain their dietary needs.
Choose Decorations Carefully
Some holiday decorations can be visually overwhelming or anxiety-inducing. Avoid flashing lights, intense colors, or complex patterns.
Opt for simple, calming decorations in softer colors and natural textures to create a more comfortable environment.
Creating Accessible Gatherings Resources:
Offer Non-Alcoholic Beverage Options
While holiday gatherings often include alcoholic beverages, some guests may prefer not to drink for personal, religious, or health reasons. Provide fun non-alcoholic options like sparkling water, herbal teas, or festive mocktails to make everyone feel included.
Fun Non-Alcoholic Drink Ideas:
Be Mindful of Seating Arrangements
Consider your guests’ preferences when it comes to seating. Some may prefer quieter areas or seats away from high-traffic zones. For guests with mobility-related disabilities, ensure there are clear, accessible paths to and from their seats and any common areas.
Inclusive Seating & Accessibility Resource:
Encourage Open Communication
Let your guests know you’re open to feedback and welcome additional requests to make them feel comfortable. Ask far enough in advance about any specific needs so you have time to accommodate them.
Mental Health and Stress-Free Environments Resource:
By following these tips, you can create a holiday gathering that's warm, festive, and comfortable for everyone. Making a few adjustments ensures that each guest can fully enjoy the season’s joy and connection. Here’s to a holiday season filled with kindness, understanding, and togetherness!
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